ACCOUNTING ASSOCIATE (RECEIVABLES)

FORT MYERS
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ACCOUNTING ASSOCIATE (RECEIVABLES) – FORT MYERS

REPORTS TO: Sr. Staff Accountant

SUMMARY:    Responsible for all administrative and accounting functions in relation to LandQwest Property Management, LLC managed properties and its affiliates.

HOURS: 8:00 a.m. to 5:00 p.m. Monday through Friday with a one-hour lunch break.


DAILY RESPONSIBILITIES

  • Maintain up-to-date billing system
  • Generate and send out tenant invoices for water bill backs
  • Follow up on, collect and allocate payments
  • Complete billing, collection and reporting activities according to specific deadlines
  • Monitor customer account details for non-payments, delayed payments and other irregularities
  • Research and resolve payment discrepancies
  • Generate aged recievable and delinquency reports and review to ensure compliance
  • Maintain accounts receivable customer files and records
  • Document and follow established procedures for processing receipts
  • Prepare and process bank deposits
  • Investigate and resolve customer inqueries
  • Process account adjustments (credits)
  • Develop a recovery system and initiate collection efforts
  • Communicate with customers via phone, email, mail, even meet with in-person as may be necessary (at LandQwest office)
  • Assist with month-end closing
  • Collect data and prepare monthly metrics

ANCILLARY RESPONSIBILITIES

BILLING:

  • Postage Billing – Monthly -Process Bill Backs for postage
  • Setup and Update Istream (Billing Scanner)
  • Sub Meter Water Billing – Quarterly
  • Tax and Insurance Bill Backs for tenants on annual billing cycle (typically August and November)
  • Maintain a list for specialized tenants

TENANTS/LEASES:

  • Set up/Input of lease charges and dates into Yardi (new tenants)
  • Modifications/Input of changes as amendments are created and terms revised (existing tenants)
  • Lease abstracts for new and existing tenants
  • Send out rent increase notifications

SALES REPORTS FOR TENANTS ON PERCENTAGE RENT:

  • Continued correspondence to obtain the appropriate paperwork from the tenants
  • Tracking of their sales on a spreadsheet to show variances for prior years
  • Maintain a list for specialized tenants

SKILLS & EXPERIENCE:

  • Three (3) years accounts receivable experience required
  • Three (3) years accounting experience required
  • Yardi experience preferred
  • Practiced in journal entries
  • Strong communication and team collaboration skills
  • Strong multi-tasking and organizational skills

The above reflects an outline of the minimum duties expected from an Accounting Associate/Receivables.

Because of the changing nature of our business, your job description will inevitably change.

You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management.

Please e-mail resumes to [email protected].

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