REPORTS TO: Sr. Staff Accountant
SUMMARY: Responsible for all administrative and accounting functions in relation to LandQwest Property Management, LLC managed properties and its affiliates.
HOURS: 8:00 a.m. to 5:00 p.m. Monday through Friday with a one-hour lunch break.
DAILY RESPONSIBILITIES
- Maintain up-to-date billing system
- Generate and send out tenant invoices for water bill backs
- Follow up on, collect and allocate payments
- Complete billing, collection and reporting activities according to specific deadlines
- Monitor customer account details for non-payments, delayed payments and other irregularities
- Research and resolve payment discrepancies
- Generate aged recievable and delinquency reports and review to ensure compliance
- Maintain accounts receivable customer files and records
- Document and follow established procedures for processing receipts
- Prepare and process bank deposits
- Investigate and resolve customer inqueries
- Process account adjustments (credits)
- Develop a recovery system and initiate collection efforts
- Communicate with customers via phone, email, mail, even meet with in-person as may be necessary (at LandQwest office)
- Assist with month-end closing
- Collect data and prepare monthly metrics
ANCILLARY RESPONSIBILITIES
BILLING:
- Postage Billing – Monthly -Process Bill Backs for postage
- Setup and Update Istream (Billing Scanner)
- Sub Meter Water Billing – Quarterly
- Tax and Insurance Bill Backs for tenants on annual billing cycle (typically August and November)
- Maintain a list for specialized tenants
TENANTS/LEASES:
- Set up/Input of lease charges and dates into Yardi (new tenants)
- Modifications/Input of changes as amendments are created and terms revised (existing tenants)
- Lease abstracts for new and existing tenants
- Send out rent increase notifications
SALES REPORTS FOR TENANTS ON PERCENTAGE RENT:
- Continued correspondence to obtain the appropriate paperwork from the tenants
- Tracking of their sales on a spreadsheet to show variances for prior years
- Maintain a list for specialized tenants
SKILLS & EXPERIENCE:
- Three (3) years accounts receivable experience required
- Three (3) years accounting experience required
- Yardi experience preferred
- Practiced in journal entries
- Strong communication and team collaboration skills
- Strong multi-tasking and organizational skills
The above reflects an outline of the minimum duties expected from an Accounting Associate/Receivables.
Because of the changing nature of our business, your job description will inevitably change.
You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management.
Please e-mail resumes to jobs@lqwest.com.