REPORTS TO: Sr. Staff Accountant

SUMMARY:    Responsible for all administrative and accounting functions in relation to LandQwest Property Management, LLC managed properties and its affiliates.

HOURS: 8:00 a.m. to 5:00 p.m. Monday through Friday with a one-hour lunch break.

DAILY RESPONSIBILITIES

• Maintain up-to-date billing system
• Generate and send out tenant invoices for water bill backs
• Follow up on, collect and allocate payments
• Complete billing, collection and reporting activities according to specific deadlines
• Monitor customer account details for non-payments, delayed payments and other irregularities
• Research and resolve payment discrepancies
• Generate aged recievable and delinquency reports and review to ensure compliance
• Maintain accounts receivable customer files and records
• Document and follow established procedures for processing receipts
• Prepare and process bank deposits
• Investigate and resolve customer inqueries
• Process account adjustments (credits)
• Develop a recovery system and initiate collection efforts
• Communicate with customers via phone, email, mail, even meet with in-person as may be necessary (at LandQwest office)
• Assist with month-end closing
• Collect data and prepare monthly metrics

ANCILLARY RESPONSIBILITIES

BILLING:

• Postage Billing – Monthly -Process Bill Backs for postage
• Setup and Update Istream (Billing Scanner)
• Sub Meter Water Billing – Quarterly
• Tax and Insurance Bill Backs for tenants on annual billing cycle (typically August and November)
• Maintain a list for specialized tenants

TENANTS/LEASES:

• Set up/Input of lease charges and dates into Yardi (new tenants)
• Modifications/Input of changes as amendments are created and terms revised (existing tenants)
• Lease abstracts for new and existing tenants
• Send out rent increase notifications

SALES REPORTS FOR TENANTS ON PERCENTAGE RENT:

• Continued correspondence to obtain the appropriate paperwork from the tenants
• Tracking of their sales on a spreadsheet to show variances for prior years
• Maintain a list for specialized tenants

SKILLS & EXPERIENCE:

• Three (3) years accounts receivable experience required
• Three (3) years accounting experience required
• Yardi experience preferred
• Practiced in journal entries
• Strong communication and team collaboration skills
• Strong multi-tasking and organizational skills

The above reflects an outline of the minimum duties expected from an Accounting Associate/Receivables.

Because of the changing nature of our business, your job description will inevitably change.

You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management.

Please e-mail resumes to jobs@lqwest.com.