The above reflects an outline of the minimum duties expected from an Accounting Manager. This job requires the individual to work flexibly, in a rapidly developing office environment. Because of the changing nature of our business your job description will inevitably change. You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management. 

Principal Accountabilities:

Management

• Maintain a documented system of accounting policies and procedures
• Manage outsourced functions
• Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department’s goals and objectives
• Oversee the accounting operations of subsidiary corporations, especially their control systems, transaction-processing operations, and policies and procedures.

Transactions

• Ensure that accounts payable are paid in a timely manner
• Ensure that all reasonable discounts are taken on accounts payable
• Ensure that accounts receivable are collected promptly
• Process payroll in a timely manner
• Ensure that bank reconciliations are completed
• Ensure that required debt payments are made on a timely basis
• Maintain the chart of accounts
• Maintain an orderly accounting filing system
• Maintain a system of controls over accounting transactions

Reporting

• Issue timely and complete financial statements

Compliance

• Coordinate the provision of information to external auditors for the annual audit
• Monitor debt levels and compliance with debt covenants
• Comply with local, state, and federal government reporting requirements and tax filings

 Day-to-Day Duties LandQwest Property Management, LLC

• Accounting Software
  • Yardi Voyager
  • Quick Books
  • Re-Leased
  • Xero
    
    
• Financial Reporting
  • Reconciliation of Bank Accounts and Processing of Financial Reports between the 1-15^th of each month
    
    
• Project Log
  • To be maintained on a daily basis tracking items completed and listing of deadlines to be completed.
    
    
• Annual Projects
  • Charge Ups for Tenants for New Year (CAM, Taxes, and Insurance

• Sales Tax
  • Processing and Submittal to State every month on or before the 18^th

• Supervisory Duties to oversee the appropriate steps are taken and guidelines followed for:
  • Accounts Payable & Receivable Processing
  • Collections Processes
  • Billing: Monthly, Quarterly, Annual (Taxes and Insurance)
  • Credit Card Monthly Reconciliation and Bill Backs
  • Real Estate Taxes – Property Managers are apprised as the TRIM Notices arrive so they can take appropriate steps to work with Owners to potentially contest
  • Rent Charge Ups – due on or before the 1^st of every month for all tenants
  • Rent Increases (CPI and Standard)
  • Spreadsheets are maintained for utilities, mortgages, taxes, and insurance
  • Utility Changeovers are handled in a timely fashion