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Accounting Specialist

Fort Myers, FL

The Accounting Specialist will provide accounting support to LandQwest Commercial Property Management’s managed properties and its affiliates. This job requires the individual to work flexibly, in a rapidly developing office environment. This position will require accounts receivable, payable, general ledger, journal entries, and an overall understanding of financials and financial analytics.

AR RESPONSIBILITIES
 Post and sign off on daily deposits
 Record all ACH’s for the month, within the same month of receipt
 Allocate any pre-rents for the month assigned prior to month being closed
 Process incoming mail concerning billing and invoicing
 Communicate with clients about billing discrepancies and questions
 Engage management over any AR problems you encounter
 Initiate and follow up on collections for past-due accounts
 Generate and send out invoices
 Track all tenant correspondence within Yardi Memo functions
 Maintain accounting ledgers as required, creating any adjusting journal entries as needed
 Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers
 Maintain tenant A/R files
 Maintain accurate historical records
 As may be necessary, provide supporting documentation for audits

AP RESPONSIBILITIES
 Code and post invoices daily
 Prepare and process electronic transfers and payments
 Prepare and perform weekly check run batches
 Post transactions to journals, ledgers and other records
 Monitor accounts to ensure payments are up to date
 Research and resolve invoice discrepancies and issues
 Vendors/Subcontracts
○ Correspond with and respond to inquiries
○ Maintain vendor files
○ Monitor and Maintain Vendor Insurance
○ Monitor and Maintain Vendor W-9’s
○ 1099 Report at Year-End
 Maintain accurate historical records by scanning in invoices, J/E on a weekly basis
 As may be necessary, provide supporting documentation for audits

MONTHLY FINANCIAL REPORTING
 Assist with month end closing
 Reconcile bank accounts
 Produce monthly financial reports

SALES TAX FILING
 Compiling and processing monthly sales tax returns by state deadline

REAL ESTATE TAXES
 Keep PM’s apprised as the TRIM Notices arrive so they can take appropriate steps to work with Owners to potentially contest

TENANT LEASES
 Set up/Input of lease charges and dates into Yardi (new tenants)
 Modifications/Input of changes as amendments are created and terms revised (existing tenants)
 Lease abstracts for new and existing tenants
 Send out rent increase notifications
 Assist with any utility changeovers

BILLING
 Tenant Bill Backs – Monthly
 Processing of Credit Card Statements and Bill Backs – Monthly
 Management Fee Payable Process Per Property – Monthly
 Sub-meter water billing – Monthly, Bi-Monthly, or Quarterly [depending on property]

SPREADSHEETS
 Maintain Recurring Payables List
 Maintain for all Utilities (gas, electric, water) – as processing payables
 Maintain for all Mortgages – as processing payables
 Maintain for all Taxes – as processing payables
 Maintain for all Insurance – as processing payables