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Accounting Specialist
Fort Myers, FL
The Accounting Specialist will provide accounting support to LandQwest Commercial Property Management’s managed properties and its affiliates. This job requires the individual to work flexibly, in a rapidly developing office environment. This position will require accounts receivable, payable, general ledger, journal entries, and an overall understanding of financials and financial analytics.
AR RESPONSIBILITIES
• Post and sign off on daily deposits
• Record all ACH’s for the month, within the same month of receipt
• Allocate any pre-rents for the month assigned prior to month being closed
• Process incoming mail concerning billing and invoicing
• Communicate with clients about billing discrepancies and questions
• Engage management over any AR problems you encounter
• Initiate and follow up on collections for past-due accounts
• Generate and send out invoices
• Track all tenant correspondence within Yardi Memo functions
• Maintain accounting ledgers as required, creating any adjusting journal entries as needed
• Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers
• Maintain tenant A/R files
• Maintain accurate historical records
• As may be necessary, provide supporting documentation for audits
AP RESPONSIBILITIES
• Code and post invoices daily
• Prepare and process electronic transfers and payments
• Prepare and perform weekly check run batches
• Post transactions to journals, ledgers and other records
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Vendors/Subcontracts
○ Correspond with and respond to inquiries
○ Maintain vendor files
○ Monitor and Maintain Vendor Insurance
○ Monitor and Maintain Vendor W-9’s
○ 1099 Report at Year-End
• Maintain accurate historical records by scanning in invoices, J/E on a weekly basis
• As may be necessary, provide supporting documentation for audits
MONTHLY FINANCIAL REPORTING
• Assist with month end closing
• Reconcile bank accounts
• Produce monthly financial reports
SALES TAX FILING
• Compiling and processing monthly sales tax returns by state deadline
REAL ESTATE TAXES
• Keep PM’s apprised as the TRIM Notices arrive so they can take appropriate steps to work with Owners to potentially contest
TENANT LEASES
• Set up/Input of lease charges and dates into Yardi (new tenants)
• Modifications/Input of changes as amendments are created and terms revised (existing tenants)
• Lease abstracts for new and existing tenants
• Send out rent increase notifications
• Assist with any utility changeovers
BILLING
• Tenant Bill Backs – Monthly
• Processing of Credit Card Statements and Bill Backs – Monthly
• Management Fee Payable Process Per Property – Monthly
• Sub-meter water billing – Monthly, Bi-Monthly, or Quarterly [depending on property]
SPREADSHEETS
• Maintain Recurring Payables List
• Maintain for all Utilities (gas, electric, water) – as processing payables
• Maintain for all Mortgages – as processing payables
• Maintain for all Taxes – as processing payables
• Maintain for all Insurance – as processing payables
1614 Colonial Boulevard #101
Fort Myers, FL 33907
(239) 275-4922
3555 Kraft Road #260
Naples, FL 34105
(239) 275-4922