The Accounting Specialist will provide accounting support to LandQwest Commercial Property Management’s managed properties and its affiliates. This job requires the individual to work flexibly, in a rapidly developing office environment. This position will require accounts receivable, payable, general ledger, journal entries, and an overall understanding of financials and financial analytics.

AR RESPONSIBILITIES
• Post and sign off on daily deposits
• Record all ACH’s for the month, within the same month of receipt
• Allocate any pre-rents for the month assigned prior to month being closed
• Process incoming mail concerning billing and invoicing
• Communicate with clients about billing discrepancies and questions
• Engage management over any AR problems you encounter
• Initiate and follow up on collections for past-due accounts
• Generate and send out invoices
• Track all tenant correspondence within Yardi Memo functions
• Maintain accounting ledgers as required, creating any adjusting journal entries as needed
• Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers
• Maintain tenant A/R files
• Maintain accurate historical records
• As may be necessary, provide supporting documentation for audits

AP RESPONSIBILITIES
• Code and post invoices daily
• Prepare and process electronic transfers and payments
• Prepare and perform weekly check run batches
• Post transactions to journals, ledgers and other records
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Vendors/Subcontracts
○ Correspond with and respond to inquiries
○ Maintain vendor files
○ Monitor and Maintain Vendor Insurance
○ Monitor and Maintain Vendor W-9’s
○ 1099 Report at Year-End
• Maintain accurate historical records by scanning in invoices, J/E on a weekly basis
• As may be necessary, provide supporting documentation for audits

MONTHLY FINANCIAL REPORTING
• Assist with month end closing
• Reconcile bank accounts
• Produce monthly financial reports

SALES TAX FILING
• Compiling and processing monthly sales tax returns by state deadline

REAL ESTATE TAXES
• Keep PM’s apprised as the TRIM Notices arrive so they can take appropriate steps to work with Owners to potentially contest

TENANT LEASES
• Set up/Input of lease charges and dates into Yardi (new tenants)
• Modifications/Input of changes as amendments are created and terms revised (existing tenants)
• Lease abstracts for new and existing tenants
• Send out rent increase notifications
• Assist with any utility changeovers

BILLING
• Tenant Bill Backs – Monthly
• Processing of Credit Card Statements and Bill Backs – Monthly
• Management Fee Payable Process Per Property – Monthly
• Sub-meter water billing – Monthly, Bi-Monthly, or Quarterly [depending on property]

SPREADSHEETS
• Maintain Recurring Payables List
• Maintain for all Utilities (gas, electric, water) – as processing payables
• Maintain for all Mortgages – as processing payables
• Maintain for all Taxes – as processing payables
• Maintain for all Insurance – as processing payables